Privacy Policy Beard and Co

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About our privacy policy

Beard and Co cares a lot about your privacy. Therefore, we only process data that we need for (improving) our services and handle the information we have collected about you and your use of our services with care. We never make your data available to third parties for commercial purposes.
This privacy policy applies to the use of the website and the services provided by Beard and Co. The effective date for the validity of these terms is 20/10/2020, with the publication of a new version, the validity of all previous versions ceases. This privacy policy describes what data about you is collected by us, how this data is used, and with whom and under what conditions this data may be shared with third parties. We also explain to you how we store your data and how we protect your data against misuse and what rights you have regarding the personal data you have provided to us.
If you have questions about our privacy policy, you can contact our privacy officer; you will find the contact details at the end of our privacy policy.

About data processing

Below you can read how we process your data, where we (let) store it, which
security techniques we use and for whom the data is accessible.

Webshop software

Beard and Co

Our online store is developed with software from Shopify. Personal data that you provide to us for the purpose of our services will be shared with this party. Shopify has access to your data to provide us with (technical) support, they will never use your data for any other purpose. Shopify is obligated, based on the agreement we have with them, to take appropriate security measures. Shopify uses cookies to collect technical information regarding your use of the software, no personal data is collected and/or stored.

Web hosting

www.baardenco.be

We use web hosting from Shopify. Shopify processes personal data on behalf of
us and does not use your data for its own purposes. However, this party may collect metadata about the use of the services. These are not personal data. Shopify has taken appropriate technical and organizational measures to prevent loss and unauthorized use of your personal data. Shopify is obligated to confidentiality under the agreement.

Email and mailing lists

MailChimp

We send our email newsletters using MailChimp. MailChimp will never use your name and email address for its own purposes. At the bottom of each email that is automatically sent via our website, you will see the 'unsubscribe' link. You will no longer receive our newsletter. Your personal data is securely stored by MailChimp. MailChimp uses cookies and other internet technologies to provide insights into whether emails are opened and read. MailChimp reserves the right to use your data to further improve its services and, in this context, share information with third parties. For our regular business email traffic, we use the services of Combell/Office 365. This party has taken appropriate technical and organizational measures to prevent misuse, loss, and corruption of your and our data.
so much as possible. Combell does not have access to our mailbox and we treat all our email communication confidentially.

Payment processors

Mollie

To process (part of) the payments in our online store, we use the platform of Mollie. Mollie processes your name, address, and residence details, as well as your payment information such as your bank account or credit card number. Mollie has taken appropriate technical and organizational measures to protect your personal data. Mollie reserves the right to use your data to further improve the service and, in this context, share (anonymized) data with third parties. All the aforementioned safeguards regarding the protection of your personal data also apply to the parts of Mollie's services for which they engage third parties. Mollie does not retain your data longer than permitted by legal terms.

 

Shipping and logistics

Bpost, DPD, DHL

When you place an order with us, it is our responsibility to deliver your package to you. We use the services of Bpost, DPD, DHL for carrying out the deliveries. It is necessary for us to share your name, address, and city information with Bpost, DPD, DHL. Bpost, DPD, DHL uses this information
only for the purpose of executing the agreement. In the event that Bpost, DPD, DHL engages subcontractors, Bpost, DPD, DHL will also make your data available to these parties.

Invoicing and accounting

Shopify

For keeping track of our administration and accounting, we use the services of Shopify. We share your name, address, and residence details, as well as information related to your order. This data is used for administering sales invoices. Your personal data is sent and stored securely. Shopify is obligated to confidentiality and will treat your data confidentially. Shopify does not use your personal data for any purposes other than those described above.

External sales channels

Bol.com

We sell (a part of) our products through the Bol.com platform. If you place an order through this platform, Bol.com will share your order and personal data with us. We use this data to process your order. We handle your data confidentially and have taken appropriate technical and organizational measures to protect your data against loss and unauthorized use.

Purpose of data processing

General purpose of the processing

We use your data solely for the purpose of our services. This means that the purpose of the processing is always directly related to the assignment you provide. We do not use your data for (targeted) marketing. If you share data with us and we use this data to contact you at a later time - other than at your request - we will explicitly ask for your consent. Your data will not be shared with third parties, except to comply with accounting and other administrative obligations. These third parties are all bound to confidentiality based on the agreement between them and us or an oath or legal obligation.

Automatically collected data

Data that is automatically collected by our website is processed for the purpose of our
to further improve services. This data (for example, your IP address, web browser and
Operating system) are not personal data.

Cooperation in tax and criminal investigations

In certain cases, Baard en co may be required to share your data due to a legal obligation in connection with fiscal or criminal investigations by the government. In such cases, we are compelled to share your data, but we will resist this to the extent that the law allows us to do so.

Retention periods

We will retain your data as long as you are our client. This means that we will keep your customer profile until you indicate that you no longer wish to use our services. If you inform us of this, we will also interpret it as a request for deletion. Based on applicable administrative obligations, we are required to keep invoices with your (personal) data, so we will retain this data for as long as the applicable period lasts. However, employees will no longer have access to your client profile and documents that we have created in response to your assignment.

Your rights

Under the applicable Belgian and European legislation, you as the data subject have certain rights with
regarding the personal data that is processed by or on behalf of us. We explain below what rights these are and how you can invoke these rights. In principle, to prevent abuse, we only send copies and excerpts of your data to the email address we already have on file for you. In the event that you wish to receive the data at a different email address or, for example, by post, we will ask you to verify your identity. We maintain a record of processed requests; in the case of a deletion request, we keep anonymized data. You will receive all copies and excerpts of data in the machine-readable data format that we use within our systems. You have the right to file a complaint with the Data Protection Authority at any time if you suspect that we are using your personal data incorrectly.

Right of inspection

You always have the right to access the data that we (have) processed and that relates to you or can be traced back to you. You can make a request to this effect to our contact person for privacy matters. You will receive a response to your request within 30 days. If your request is granted, we will send you a copy of all the data we have on the email address we have on file, along with an overview of the processors that hold this data, indicating the category under which we have stored this data.

Right of rectification

You always have the right to have the data that we (have) processed and that relate to your person or can be traced back to you, adjusted. You can make a request to this effect to our contact person for privacy matters. You will receive a response to your request within 30 days. If your request is granted, we will send you a confirmation to the email address we have on file that the data has been adjusted.

Right to restriction of processing

You always have the right to restrict the processing of data that we (have) processed relating to your person or that can be traced back to you. You can make a request to this effect to our contact person for privacy matters. You will receive a response to your request within 30 days. If your request is granted, we will send you a confirmation to the email address we have on file that the data will no longer be processed until you lift the restriction.

Right to transferability

You always have the right to have the data that we (have) processed and that relates to you or can be traced back to you, executed by another party. You can make a request to this effect to our contact person for privacy matters. You will receive a response to your request within 30 days. If your request is granted, we will send you at the email address we have on file copies or excerpts of all data about you that we have processed or that has been processed on our behalf by other processors or third parties. In such a case, we will likely no longer be able to continue the service, as the secure connection of data files can no longer be guaranteed.

Right of objection and other rights

You have the right to object to the processing of your personal data by or on behalf of Baard en co in certain cases. If you object, we will immediately cease the data processing pending the handling of your objection. If your objection is justified, we will provide you with copies and/or excerpts of data that we process (or have processed) and then permanently cease the processing. You also have the right not to be subjected to automated individual decision-making or profiling. We do not process your data in such a way that this right applies. If you believe this is the case, please contact our privacy officer.

Beard and Co cookie policy

What are cookies?

A cookie is a small file with data that your browser stores on your device. The data in this file is typically shared with the owner of the website, as well as with potential partners and third parties of that company. The collection of this data can be used for the functioning of the website and/or to enhance your experience.

How was this cookie policy generated?

The software performs a thorough scan of our website to discover existing cookies, categorizes each cookie into the categories below, and provides visitors with a list to give consent for tracking or to opt-out.

How we use cookies

• To provide you with the best possible experience, we use the following types of cookies:
• Voorkeuren.
• We use preference cookies to help us remember how you prefer to use our service.
• Analysis. We collect analytical data about the type of people who visit our website to improve our services and products.
• Marketing. We share cookies with external advertisers and/or partners to provide you with a personalized marketing experience.

How to manage your cookies

As long as a cookie is not strictly necessary, you can opt in or out of the use of cookies at any time. Visit our Cookie Manager to change the way we collect data from you.

 

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Google Analytics

Cookies are placed on our website by the American company Google as part of the "Analytics" service. We use this service to track and report on how visitors use the website. This processor may be required to provide access to this data under applicable laws and regulations. We have not allowed Google to use the obtained analytics information for other Google services.

Third-party cookies

In the event that third-party software solutions use cookies, this is mentioned in this
privacy statement.

Changes to the privacy policy

We reserve the right to change our privacy policy at any time. However, you will always find the most recent version on this page. If the new privacy policy affects the way we process data we have already collected about you, we will notify you by email.

Contact details

Baard en co

Baal 36
3980 Tessenderlo
Belgium
T 0498/70 25 17
E jeroen@baardenco.be

Contact person for privacy matters

Jeroen Convens